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Administrative Assistant at Leidos

  • Administrative Jobs, Administrative Assistant Jobs
  • Permanent Employment
  • 1 month ago
  • Oregon, America
  • Shift Full-Time
  • Job Qualifications High School Diploma
  • Job experience 3 Years

Job Description

Administrative Assistant at Leidos

Leidos has the opportunity to support Department of Energy (DOE) through the Research Support Services (RSS) contract at the National Energy Technology Laboratory (NETL) in Albany, OR. The team seeks an administrative support professional to provide onsite support to our foreign national scientists and engineers that produce technological solutions for America’s energy challenges. From developing creative innovations and efficient energy systems, to advancing technologies that produce, transport, and utilize hydrogen and other fuels, NETL research is providing breakthroughs and discoveries that support home-grown energy initiatives, stimulate a growing economy, and improve the health, safety, and security of all Americans. Highly skilled professionals at NETL’s three research sites – Albany , Oregon; Morgantown , West Virginia, and Pittsburgh , Pennsylvania – conduct a broad range of research activities that support DOE’s mission to advance the national, economic, and energy security of the United States.

The Administrative Assistant Foreign National (FN) Host is responsible for providing administrative support to wide range of tasks within the RSS contract work. The FN Host will be responsible for all FN assignees and visitors and will be responsible for completing the necessary discovery, due diligence, and documentation related to request FN access to the NETL labs and locations. The FN Host is responsible for the FNs activities while on site.

Location: This role will be 100% onsite at the NETL campus in Albany, OR

If this sounds like the kind of environment where you can thrive, keep reading!

Primary Responsibilities, duties include but not limited to:

  • Provide broad-based Administrative Support for processing paperwork related to the on-boarding of foreign national employees and subcontractors for the RSS Contract under the U.S. Department of Energy/National Energy Technology Laboratory (DOE/NETL). This will encompass the Albany, Oregon, Morgantown, West Virginia and the Pittsburgh, Pennsylvania NETL sites. The foreign national on-boarding process is highly detailed and requires good communication skills and close collaboration with Research Project Managers and their Assistants, as well as with the Federal client. This process will require protection of personal identifiable information (PII) that is provided by the foreign national for use during the process.

  • Be aware of FN on-site presence/absence.

  • Make contact with hosted FN personnel on a regular basis

  • Regularly monitor FN for performance aligning with the FN access package

  • Maintain documentation of daily activities, including interactions with FNs each day.

  • Maintain documentation of approved work packages for each FN

  • Maintain knowledge of any restricted areas on the site where FN personnel are not permitted.

  • Coordinate updates of FN packages with technical staff and Foreign National Program assistants.

  • Maintain positive rapport with NETL security team and Foreign National Program staff.

  • Maintain contact with FN supervisor and technical colleagues.

  • Renewals of FN access packages

  • Scheduling of FN’s time on site

  • Enter Rights in Data requests and Notice of Intents for presentations, manuscripts, presentations, and posters

  • Onboarding and offboarding of staff

  • Support for Shipping and Receiving

  • Support for Property (tagging and audit information)

Required Education, Experience & Other:

  • High school diploma with 3+ years of applicable experience.

  • Proficient in Microsoft applications such as Word, Excel, Outlook, Power Point (create and edit), Adobe, Internet Explorer, and Sharepoint.

  • Ability to learn and work with many different programs and databases

  • Ability to work independently and as part of a team

  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

  • Effective verbal and written communication skills

  • Exceptional time management and problem-solving skills

  • Must be able to meet the requirements for gaining access to work on the NETL campus

  • U.S. Citizen

Preferred Qualifications:

  • Associates degree or higher

  • Experience with programs such as Cognos Analytics, Costpoint, Services Purchase Orders (SPO), and Non-Purchase Order (NPO).

  • Prior experience with purchasing and/or excel

Salary Range for this position: $60K to $65K

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

Pay Range $38,350.00 – $69,325.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

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