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Executive Assistant at Alvarez & Marsal Holdings, LLC

  • Administrative Jobs, Executive Assistant Jobs
  • Permanent Employment
  • 2 months ago
  • New York, America
  • Shift Full-Time
  • Job Qualifications Bachelor
  • Job experience 5+ Years

Job Description

Executive Assistant at Alvarez & Marsal Holdings, LLC

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Corporate Performance Improvement (CPI) team. This important position will work in the Dallas office, and report to the Director of People and Operations. This position requires a hybrid schedule of 4 days in-office and 1 day remote per week. Standard working hours are 8:30am – 5:30pm.

Our EAs are made up of a team of experienced professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the Dallas office and CPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

RESPONSIBILITIES

Practice Support

  • Provide daily administrative support to CPI Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, shipping materials, etc.

  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.)

  • Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.

  • Assist with onboarding process for new hires, and offboarding process for exiting employees.

  • Perform excel analysis as required; e.g., event contract comparisons.

  • Work cross-functionally with corporate support teams to include IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations for the CPI unit.

  • Additional duties as assigned.

Dallas Office Support

  • Serve as point of contact for day to day office needs, including maintenance, mail, supplies, equipment and invoices, etc. with the local EA team.

  • Maintain CPI common areas and conference rooms to ensure a professional work environment.

  • Ensure facilities and office equipment are always in good working order.

  • Manage internal safety program and security system.

  • Additional duties as assigned.

MUST HAVE

  • 7+ years Executive Assistant / Business Operations Experience

  • Bachelor’s Degree

  • Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.

  • Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.

  • Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.

  • Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.

  • Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).

  • Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; Organized and detail orientated with excellent follow through; independent.

  • Strong problem-solver.

  • Self-motivated, tactful, and a great team player.

  • Professional image and demeanor.

  • Project coordination and management experience needed at an intermediate complexity.

  • Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.

  • Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

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