Non-profit organization located in the FiDi, Manhattan is seeking to hire a Long Term Temp Executive Assistant. The position starts in August, hybrid schedule. Monday – Friday, 9am – 5pm. Temp duration is approximately 3-4 months.
Prepare for meetings and presentations by gathering and analyzing materials and/or preparing background summaries. Arrange meetings and conferences, varying in size and complexity. Responsible for planning and coordinating the Board Meeting, All Colleagues Retreat, critical events, scouting venues and planning social events including food and entertainment.
Provide administrative support to the CEO and the Executive Team, including preparing documents, presentations, and correspondence; making travel arrangements; preparing expense reports; scheduling meetings and conference calls; maintaining calendars; correspondence, and meeting requests. Design, establish and maintain a management information system, including physical and electronic files.
Draft minutes for Executive Team meetings, track and follow up on action items. Plan and execute special projects, as needed and assigned. Partner with the CHRO & SVP of People & Culture, external stakeholders and All Colleagues Meeting Planning Committee to lead the project management of the All Colleagues Retreat.
Work under guidance (but not constant supervision) to create compelling presentations to help guide decision making.
Work without supervision and provide technical guidance when required on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives.
Use clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies.
Communicate with other people without requiring supervision and provide technical guidance when required on speaking in a clear, concise and compelling manner.
Apply concepts of knowledge / skill without requiring supervision
Desired Qualifications and experience:
Bachelor’s degree is preferred. 3+ of administrative experience, with two in service to executive level staff. Knowledge of office practices and procedures.
Experienced executive level support and knowledge of philanthropic/nonprofit sector preferred (3-4 years).
Excellent administrative skills with a solid working understanding of executive, and executive teams.
Extensive working knowledge of Microsoft Office Suite and Web-based tools.
Excellent verbal, written and interpersonal communication skills.
Strong interpersonal skills and superior oral communication skills.
Exceptional organizational skills with the ability to organize work, prioritize multiple competing priorities and tasks, multi-task and meet deadlines.
Must handle confidential information in a professional and discreet manner.
Ability to work independently, handle multiple tasks simultaneously, adapt and respond quickly to changing demands and solve problems as they arise. Great attention to detail and quality of work product.
Anticipate needs of CEO, and exemplify a strong team and collaborative ethic, respectful demeanor, and integrity.
Demonstrate discretion and sound independent judgment and instincts, as well as solid analytical thinking skills to prioritize matters of significance or be able to determine which issues may require immediate action for the CEO and/or the Executive Team.
Represent the CEO and organization in a professional and congenial manner in person, on the telephone, on video calls and in written correspondence.
Pay rate: $34-$43/hour DOE
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