Job Description

Facilities Administrative Coordinator at Coca-Cola Beverages Florida

Who We Are:  

• Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largest privately-held and the sixth largest independent Coca-Cola bottler in the United States. 

• Coke Florida sells, markets, manufactures and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR.  

• Coke Florida was named as a 2022 US Best Managed Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas: strategy, ability to execute, corporate culture, and governance/financial performance.

What We Offer:  

Eligible full time Coke Florida Associates can participate in our Total Rewards Program which includes:  

• Total Wellness Programs including health, dental and vision plans  

• 401K program with healthy company match  

• Supplemental Life Insurance 

• Three weeks of vacation pay, and 11 company paid holidays*  

• Tuition reimbursement  

• Employee Assistance Programs (EAP)  

• Competitive compensation

Coke Florida is looking for a Facilities Administrative Coordinator to work out of our Tampa area office. This role will be working first shift Mon-Fri.

What you will do: 

Coca-Cola Beverages Florida seeks to add a key member to its Environmental Health Safety and Sustainability team by employing a dynamic, business professional as its next Facilities Administrative Coordinator who would be responsible for providing administrative support for the designated management team.

Roles and Responsibilities:  

• Manage incoming and outgoing phone and email communications

• Maintain various departmental database systems and lists; create and enter data into spreadsheets

• File, fax, distribute mail and order supplies

• Prepare letters, memos, and other routine correspondence

• Interface with customers and management at various levels

• Coordinate meetings, and maintain department calendar

• Create presentations and corresponding materials

• Excellent organizational skills

• Outstanding communication and interpersonal abilities

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Coordinate office activities and operations to secure efficiency and compliance to company policies

• Manage agendas, travel schedules, appointments etc.

• Manage phone calls and correspondence (e-mail, letters, packages etc.)

• Support budgeting and bookkeeping procedure

• Creating and managing Purchase Orders utilizing SAP / Ariba Software

• Performing Good Receipts for Purchase Orders

• Working with contractors to schedule work or gain clarification as directed for PO creation

• Data entry for Angus Anywhere in Web based work order program

• Maintain facility vendor list and task schedule

• Assist with creating statements of work using Word

• Assist with creating supporting documents for capital projects using Excel data entry

• Assist with updating project trackers for procurement and security projects using Excel

• Assist with placing and tracking service calls to vendors

• Tracking and filing of vendor Certificates of Insurance

• Overseeing the timely and successful completion of maintenance request.

• COVID Personal Protective Equipment (PPE) Tracking and Packing

For this role you will need:

• High school diploma or GED

• Some college preferred

• Entry level -2 years of experience in automated office environment

• Working knowledge of Microsoft Office applications and SAP

• Team player and can collaborate with others

• Ability to work flexible hours depending on various Facilities project or deadlines

• Excellent phone etiquette

• Knowledge of multi-line phone systems

• Bilingual preferred but not required

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.  

Employment with Coke Florida is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship. 

Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.