Directs office activities and functions to maintain efficiency and compliance with company policies.
Performs administrative duties, which may include invoicing, timekeeping, accounts payable, general ledger entry preparation and input, reconciliations, petty cash duties, human resource processes, material planning and coordination of office supplies.
Supports colleagues and managers with ah hoc or special projects/activities as requested.
May negotiate pricing on materials/office supplies and coordinate the need for local supply items (uniforms, office supplies, machine parts, etc.).
May prepare and/or process paperwork, including but not limited to the attendance program, employee reimbursements, hearing test records, grievance files, leaves of absence, sickness/accident claims, retirements and terminations.
May assist in the coordination of employee events and may support processing payroll.
Assist in screening employment applications. Coordinates interviews, physical examinations and background checks as requested.
May administrator and implement safety programs, which support a safe workplace environment.
May report workers’ compensation injuries and maintain OSHA log.
Takes more complex calls from colleagues, prepares messages when necessary, troubleshoot any issues.
Sort incoming mail and deliver to appropriate department or colleagues; process outgoing mail.
Maintains filing systems either manually or electronically.
Performs other related duties as assigned.
Education and Experience:
Typically possesses High School diploma (or equivalent) and 6 or more years of experience.
Knowledge and Skills:
Demonstrated verbal and written communication and customer service skills.
Proficient understanding of Microsoft Office Suite software.
Proficient knowledge of basic office equipment (i.e. copiers, fax machines, calculators, etc.).
Proficient understanding of clerical procedures and systems such as recordkeeping and filing.
Strong attention to details.
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