Junior Project Coordinator (Freelance) at Top Hat

  • Administrative Jobs, Project Coordinator Jobs
  • Freelancers/Contractors
  • 1 month ago
  • Work Remotely
  • Shift Full-Time

Job Description

Junior Project Coordinator (Freelance) at Top Hat

Top Hat is seeking Junior Project Coordinators to coordinate the publication of custom textbooks, dynamic courseware, and lab manuals authored by college professors. This individual should be able to meet demanding deadlines and handle multiple projects at one time.


This is an opportunity to join something truly unique. Our custom content business is extremely innovative, you’ll get to try things here that have never been done before. Every day, we get to work on projects that are driving real and positive change in the education industry!


Openings: 5

Pay rate: $26 USD per hour

Contract length: January – September 2023

Hours per week: 40 hours


You will:

  • Specialize in supporting custom Individual Authors as their primary project manager as they create custom textbooks and lab manuals for higher education

  • Run onboarding sessions for custom authors who may also require training as part of their journey with you

  • Manage a verification process that often requires close collaboration with the content sales team to navigate successfully

  • Project manage your authors and ensure they are completing their project on time and are producing high-quality products

  • Meet with the authoring professor virtually (on average 8 times) before their first day of class, and will also manage deadlines via email outside of these sessions

  • Provide instructional design throughout the process on how to best structure the book in alignment with the author’s goals

  • Monitor the quality of the work that the custom author is producing throughout your project management sessions and flag any issues that would prevent the book from being published

  • Work with our Content and Permissions team to ensure the content is copyright compliant

  • Oversee all editorial services required for your projects

  • Keep Salesforce records up to date  and complete general admin duties between sessions

  • Make sure new pricing is finalized, applied to the course, and accurate before students enroll


You are:

  • Someone with an undergraduate degree

  • Familiar with managing concurrent tasks or projects while keeping them on track

  • Passionate about customer service and delivering a great experience to our professors and students

  • A strong oral and written communicator, copy editing or proofreading experience is an asset

  • A quick learner, self-starter, detail-oriented, and have an energetic attitude

  • Collaborative, you thrive working cross-functionally with others

  • An efficient planner with superb time management and organization skills

  • Highly adaptable – change doesn’t faze you!

  • Someone with existing experience in higher education, publishing, or instructional design is a plus


Why team members love working at Top Hat :

*A noble mission that creates meaningful, fulfilling work

*A team that cares deeply for customers and for each other

*We’re a company of invested owners – every Top Hatter receives stock options

*Professional learning and development for all role levels

*An awesome and welcoming Toronto HQ, and a growing sales hub in Austin, Texas

*Competitive health benefits that start on day one

*A management team focused on performance, growth, engagement and connection

*Our winning strategy and market potential

*Innovative PTO policy with lots of time and space for self-care

*Passionate customers that believe in us—and what we do


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