Part-Time Administrative Assistant at Indiana University

  • Administrative Jobs, Administrative Assistant Jobs
  • Permanent Employment
  • 3 weeks ago
  • Indiana, America
  • Shift Part-Time
  • Job Qualifications High School Diploma

Job Description

Part-Time Administrative Assistant at Indiana University

The Department of Health and Wellness Design invites applications for a part time administrative assistant. The Department of Health and Wellness Design is an academic department in the School of Public Health-Bloomington with 20+ full-time faculty, over 400 students enrolled in BS, MS, MPH, and PhD programs, and closely connected to Indiana University and Purdue University schools of Medicine, Dentistry, Nursing, Pharmacy, Engineering, Informatics, Art and Design, Public and Environmental Affairs, and Public Health as well as other state entities including Regenstrief Institute, Inc., the Indiana Clinical and Translational Sciences Institute, IU Health and Eskenazi Health.

More information about the Department of Health and Wellness Design in the School of Public Health-Bloomington at Indiana University may be found here.

Job Summary

  • Serves as receptionist for departmental administrative office. 

  • Screens and routes phone calls and walk-in visitors. 

  • Assists students with administrative questions and needs. 

  • Provides administrative support as needed by faculty, students, and staff. 

  • Manages office mail; prepares responses to routine requests; creates and maintains word processing documents, charts, graphs, databases, and spreadsheets as requested. 

  • Types, edits, and prepares documents, photocopies classroom and program materials.

  • Assists in departmental event and meeting preparation.




  • High school diploma or equivalent (such as HSED or GED) 



  • Maturity and ability to work within a dynamic environment involving multiple and competing assignments and the ability to determine priorities 

  • Excellent communication, interpersonal, and organization skills

  • Time management, project management, and problem-solving skills 

  • Promptness, dependable attendance and strong critical thinking skills 

  • Ability to undertake responsibility with minimal supervision 

  • Computing/technical skills that allow for the accomplishment of various operational assignments as well as for information to be documented and stored in appropriate databases


  • Proficiency in Microsoft Office; Telephone, Photocopier, Printers, and Fax

Working Conditions / Demands

Ability to ascend and descend stairs; Extensive computer use that creates visual strain; Ability to move or carry boxes and equipment weighing up to 20 pounds; Reaching high areas of storage cabinets to retrieve supplies, Ability to have mental concentration to resolve conflicts for periods of time; Ability to manage stress in daily interactions with faculty, staff, students, and guests.

Work Location

 Mondays are in the SPH-B, Wednesdays and Fridays are at the Innovation Center.

Advertised Salary

$14.50 per hour

Work Hours


8:00am to 5:00pm

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance

  • Dental insurance

  • Health Savings Account with generous IU contribution

  • Life insurance, LTD, and AD&D options

  • Base retirement plan contribution from IU, subject to vesting

  • Additional supplemental retirement plan options

  • Tuition benefit for IU classes

  • 10 paid holidays per year

  • Generous Paid Time Off

  • Paid Parental Leave

  • Employee Assistance Program (EAP)

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator

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