We are seeking a detail-oriented and experienced Accounts Receivable Specialist to join the finance team. The ideal candidate will have proficiency in using accounting software and a strong background in monitoring accounts, billing, and reconciliation. This role requires excellent communication skills, attention to detail, and a proactive approach to resolving outstanding payments.
Responsibilities:
1. Monitoring Accounts and Billing:
– Utilize Great Plains to monitor accounts and billing activities.
– Ensure accuracy in invoicing and timely billing processes.
2. Reconciliation of Payments:
– Perform regular reconciliation of payments to ensure accuracy and identify discrepancies.
– Investigate and resolve payment variances promptly.
3. Customer Interaction:
– Work closely with customers on outstanding payments, providing support and information as needed.
– Identify slow-paying customers and recommend appropriate collection strategies.
4. Reporting and Analysis:
– Communicate discrepancies in financial records to the management team.
– Generate reports on accounts receivable status, aging, and outstanding balances.
– Recommend collection candidates based on analysis and trends.
5. Integrity and Confidentiality:
– Exercise the highest level of integrity and confidentiality in financial reporting.
– Ensure compliance with national and local financial requirements.
6. Invoice Verification:
– Gather and verify invoices for appropriate documentation prior to payment.
– Collaborate with internal teams to resolve any discrepancies in documentation.
7. Accounts Receivable Records Maintenance:
– Maintain accurate accounts receivable records.
– Ensure aging is up to date, credits and collections are applied, noncollectable amounts are accounted for, and miscellaneous differences are cleared.
8. Cash Management:
– Perform daily cash management duties.
– Record bank deposits, update and distribute cash receipt logs, and post cash to the accounts receivable sub-ledger.
9. Collection Activities:
– Actively collect accounts receivable by contacting clients via telephone, email, and mail.
– Implement effective collection strategies to minimize overdue payments.
**Qualifications:**
– Previous experience using Great Plains is highly beneficial.
– Proven experience in accounts receivable, billing, and reconciliation.
– Strong analytical and problem-solving skills.
– Excellent communication and interpersonal skills.
– Ability to work independently and collaboratively within a team.
– Knowledge of financial regulations and compliance requirements.
– Detail-oriented with a focus on accuracy.
If you are a dedicated professional with a passion for maintaining financial integrity and ensuring timely payments, we encourage you to apply for this exciting opportunity.
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