Executive Assistant Project Coordinator at

  • Administrative Jobs, Project Coordinator Jobs
  • Permanent Employment
  • 2 weeks ago
  • New Jersey, America
  • Shift Full-Time
  • Job experience 3 Years

Job Description

Job Classification:
Corporate – Administration
At Prudential, we believe talent is key to achieving our vision. When you join Prudential, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading financial services institutions!

We are looking for a highly motivated, diligent, and skilled individual to join our exciting and dynamic Actuarial organization, as an Executive Support and Project Coordinator. The Executive Support and Project Coordinator will support Prudential’s SVP & Chief Actuary and some additional senior leaders within the function as necessary.

The current EWA for this position is Hybrid and requires your on-site presence on a reoccurring basis as determined by your business. Your manager will provide additional details relative to the specific number of days you are expected to be on-site.

Are you a match?

Are you someone who’s excited about collaborating across teams? Are you energized by solving problems or using your critical thinking skills to find solutions to challenges that teams may face? Do you have a proven track-record of supporting leaders in a fast-paced, dynamic environment? Do you enjoy working with people and helping employees and teams meet their business outcomes? If yes, then this may be the role for you!

More about this exciting opportunity!

Success in the Executive Support and Project Coordinator role includes exercising superior judgment based on in-depth experience, advanced technical proficiency, and exceptional time management skills. The Executive Support and Project Coordinator will be focused on developing strong, collaborative relationships across multiple constituents to enable progress, and must act as an extension of the team they support in various communications. You will partner with business leaders and their teams to understand communications strategy, processes, and systems and to support the day-to-day operations and individual projects, as needed.

Impacts You’ll Have:

  • Organizational Time Management: Work closely with the SVP & Chief Actuary by assisting with the optimization of their time, including:
  • Coordination of complex internal and external scheduling and extensive calendar management for the leader (e.g., anticipating conflicts and being proactive in calling attention to critical meetings that require prep by leader)
  • Read, research, and route email correspondence; draft emails and documents; collect and analyze information for principal leader review
  • Demonstrate strong business acumen (including learning the various Businesses & Functions) and organizational savvy to effectively prioritize and manage requests; provide the appropriate degree of flexibility and ensure follow-through on issues in a timely manner
  • Handle logistics for team meetings, including anticipating technology needs, preparing materials (agendas, pre-reading), tracking meeting attendees
  • Send meeting invites with details, meeting materials and any other content needed
  • Coordinate travel logistics and conduct expense management for principals
  • Communications Support: Work with leaders on representing their brand and the team’s brand
  • Communication support for leaders, including preparing documents and presentations for use with senior audiences, and assistance with writing and reviewing messages
  • Assist with reviewing meeting materials and content being shared across the team and with business partners
  • Collect meeting topics, create meeting agendas, and capture next steps to accelerate workflows discussed during team meetings. This includes SLT, ELT, and Town Hall type meetings/events.
  • Work with the enablement team on function specific events such as routine function meetings, town halls or training that require larger technology support and preparation
  • Utilize and promote Microsoft Office 365 Suite, Microsoft Teams, SharePoint, OneDrive and other video/teleconference and collaboration tools
  • Collaborate with peers in role across the function to facilitate meeting planning across the senior leadership team and to ensure coordination of back up support is established
  • Team Liaison: Represent the leaders and the team as a key contact for the work they lead
  • Act with high levels of professionalism in representation and handling of all phone and email communications
  • Work collaboratively with other administrative staff, project coordinators or support functions with meeting coordination or project work
  • Act as a trusted partner to the team and demonstrate sensitivity for confidential matters discussed or shared; maintain and ensure the integrity and confidentiality of all information and data
  • Develop and maintain strong, credible relationships across the business
  • Assist in Supporting Projects: Work with leaders and teams on various projects or assist with work that spans across different areas
  • Coordinate day-to-day 10 Wash floor support, consistent with the Company’s return to the office strategy, maintaining office and café supplies, and partnering with Corporate Real Estate and Global Technology support teams to ensure facilities are operational
  • Provide administrative and coordination support on the maintenance of standard operating procedures, workflow documentation, and ad hoc news monitoring
  • Streamline, format, and organize data and documentation of materials, presentations, etc., with a keen eye for detail and maximizing efficiency
  • Creation of PowerPoint presentations, Word, and Excel documents on a regular basis
  • Ability to participate on cross-functional teams and potentially lead a small team or group on special projects under the guidance and direction of principal leader
  • Lead for updates needed on relevant Team SharePoint pages, or other internal/external platforms the team leverages for operations and procedural updates and team information

What you’ll need:

  • 3-5 years of prior, relevant work experience, supporting diverse teams and senior executives
  • Superior proficiency with technology skills, specifically in the use of Microsoft 0365 Suite (Word, Excel, Advanced PowerPoint, Teams, SharePoint, Outlook) and the ability to learn necessary Prudential applications
  • Strong organizational awareness and ability to build relationships
  • Extensive calendar management capability
  • Prioritization skills and ability to be proactive:
  • Proactively monitor calendars for conflicts or reprioritization, keeping team members informed of upcoming commitments and responsibilities, and making necessary adjustments Communicate across teams about priorities and business objectives
  • Strategic thinking while managing tasks and linking the work across functions and businesses
  • Strong attention to detail and quality of work
  • Ability to coordinate meetings across various geographies, time zones, etc.
  • Strong time management skills and ability to meet tight deadlines while managing multiple tasks
  • Problem-solver who thinks laterally to resolve situations and find the right answers
  • Agility and ability to handle heavy workload, mediating many demands and requests
  • Willingness to continue to learn; embraces change and enterprise transformation efforts

Prudential welcomes all applicants, even if you don’t meet every requirement. If your skills align with the role, we encourage you to apply.

At Prudential, you can:

Take charge of your career. We equip and empower our employees to expand their skills and experience by using powerful learning, gigs, and job opportunities. We offer a suite of services including 1:1 Career advice, on demand resources and networking to propel your career forward.

We’re a global organization, full of outstandingly dedicated people who aren’t afraid to think differently, challenge the status quo and take sensible risks along the way. You will enjoy pushing boundaries as we build innovative technology that helps clients, customers and employees live their best lives. You will have access to leadership and learning opportunities and the resources needed to take your career in any direction. We will help you do your best work, offering flexibility, while delivering on our Purpose.

What we offer you:

  • Market competitive base salaries, with a yearly bonus potential at every level
  • Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave
  • Retirement plans:
  • 401(k) plan with company match (up to 4%)
  • Company-funded pension plan
  • Wellness Programs to help you achieve your wellbeing goals, including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
  • Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
  • Tuition Assistance to help finance traditional college enrollment toward obtaining an approved degree, many accredited certificate programs, and industry designations.
  • Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.

To find out more about our Total Reward package, see our Total Rewards Brochure . Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.

Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $76,800.00 to $114,400.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. In addition, employees are eligible for standard benefits package including paid time off, medical, dental and retirement.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company’s well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential’s businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law.

The Prudential Insurance Company of America, Newark, NJ and its affiliates.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at for more information about doing business with Prudential.

PEOPLE WITH DISABILITIES:If you need an accommodation to complete the application process, which may include an assessment, please email .

Please note that the above email is solely for individuals with disabilities requesting an accommodation. If you are experiencing a technical issue with your application or an assessment, please email to request assistance.

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