Project Administrator at Barge Design Solutions

Job Description

Project Administrator at Barge Design Solutions

What We’re Looking For:

Barge Design Solutions is currently seeking to fill the position of Project Administrator in our Nashville office location. This ideal candidate will be a problem solver by nature, be detail-oriented, and enjoy producing analytical reporting. This position will be a true collaborative partner providing a variety of project management and administration support to Project Managers including preparing and maintaining PM deliverables, financial documents for project tracking/billing, updating logs and meeting agendas/notes for documentation.

Responsibilities for this position include:

• Enters new projects into BST (accounting) system

• Develops and maintains project plans

• Distributes and tracks budgets for multiple departments over the duration of project

• Updates earned value/accruals through reporting, communication with discipline leads and project managers monthly

• Organizes monthly billing reports

• Sends and tracks invoices for payment

• Prepares and runs project status meetings – tracking and reporting on required action items

• Collaborates with project managers and project team to define and communicate project specific procedures and forms (quality documentation, special project requirements, etc.)

• Compiles and prepares design meeting agendas and minutes

• Edits and assists with development of project specification packages

• Assists with management of design documentation files, assembly of deliverables and documents quality reviews

• Manages and maintains construction submittal logs

• Manages multiple deadlines, deliverable packages, and project requirements for project teams

• Supports multiple project managers and design teams

• Performs other duties as required

Education & Experience Qualifications:

• A combination of a related bachelor’s degree and 5-8 yrs years of related experience is preferred

• Must have a thorough intellect for reviewing and understanding contracts

• Experience with A/E Design or construction background a plus

• Must be proficient in Excel, Word, and PowerPoint

• Experience with MS Project a plus

• Excellent oral, written, and graphical communication skills

• Ability to effectively manage concurrent projects, tasks, and deadlines

• Should have strong team building skills and be a true collaborative partner

• Embraces and champions our Purpose, Vision and Values

• Integrate and thrive in a team environment and can adapt quickly and effectively to project issues that arise.

• Travel to local project meetings may be required

Why join us?

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 400-people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked No. 171 on Engineering News-Record (ENR)’s 2021 Top 500 Design Firms list, is No. 177 on Architectural Record’s Top 300 Architecture Firms and is a certified Great Place To Work®.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company’s core values because at the end of the day, Barge CARES:

• Collaborate – Help and expect help. Teamwork is essential in what we do.

• Authentic – Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.

• Responsible – We are accountable for our work, our attitude, and our actions. We make Barge better.

• Excellence – We go all in and expect more of ourselves than others expect of us.

• Service – We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled