Executive Assistant at Actalent

Job Description

Executive Assistant at Actalent

• Schedule Administration • Manage Division Leads’ schedules to ensure that the right priorities are being scheduled. Manage and negotiate schedule conflicts with requesting parties, ensure that adequate room resources are scheduled. Adjust schedules when impacted by late-but-urgent requests. Defend the Division Leads’ priorities. • Conduct a daily schedule setting meeting with the Division Leads to ensure that the day (and upcoming week, month, and year’s) schedules are aligned with the priorities. • Manage the overall team’s schedules, major events, reports, coordinate schedules and room resources for business trip members from Honda Motor. 15% • Budget Administration • Manage and maintain Division and Business Unit budgets. Support each cost center manager to maintain accurate and complete cost center budgets. Manage budget forecasting activities to ensure that Finance and Business have the same view of the Division’s budgets. Work with the Financial Analyst to ensure that forms and deadlines are communicated and requests from Finances are met, and that the accounting and financial aspects of various projects are properly administered. Rectify invoices and purchase orders. 20% • Purchase Order, SAP, and Procurement Action Administration • Support the Division with SAP administration and procurement needs. Create purchase orders in SAP, following the methods and strategies provided by Financial Analyst to optimally manage, track, and account purchases and budgets. Facilitate and expedite administrative action with Procurement and Finance, such as vendor onboarding, and dealer and customer account administration. 20%

Skills:

Administrative support, Budgeting, Scheduling, Excel, Outlook, Data entry, Engineering administration, Engineering, Microsoft Office

Top Skills Details:

Administrative support, Budgeting, Scheduling, Excel, Outlook

Additional Skills & Qualifications:

Excel Outlook

Experience Level:

Intermediate Level

About Actalent:

Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent promotes consultant care and engagement through experiences that enable continuous development. Our people are the difference. Actalent is an operating company of Allegis Group, the global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.