Job Description
Career Development Framework (“CDF”) Information:
Band Description
- Performs clerical/administrative or specialized support tasks in an office, field or retail store/site setting
- May require vocational training or the equivalent experience, but does not require a university degree
Career Level Description
- Has working knowledge and skills developed through formal training or work experience
- Works within established procedures with a moderate degree of supervision
- Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions
Key Duties and Responsibilities:
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- Provides general administrative support to a leader and/or various members of a department
- Receives and triages electronic correspondence and phone calls
- Arranges to have meetings/events catered
- Coordinates with office services for special room set-ups and technology considerations
- Manages calendars, making sure that important meetings can be booked in a timely manner
- Arrange travel and prepares expense reports associated with travel and other activities
- Takes notes during meetings and provides summaries
- Proofreads documents and reports, providing careful editorial feedback
- Helps with graphics in reports
- Drafts portions of a report and/or email messages
- Assists in identifying gaps in process flows and work instructions to improve department efficiency
Qualifications:
Minimum Education Details
- High school diploma, GED, or equivalent experience
Minimum Experience Required
- 1+ year related experience
Knowledge, Skills, and Abilities
- Time Management
- Detail Orientated
- Oral and Written Communication
- Organization Skills
- Confidentiality
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