The Senior Administrative Assistant provides critical and timely administrative support to relieve and assist the AnaptysBio team of complex details and advanced administrative duties. The Senior Administrative Assistant performs extensive coordination and communication both within AnaptysBio and with outside parties, working with information that is of a critical and confidential nature.
Essential Functions
Provide administrative support such as managing schedules, arranging appointments and itineraries, coordinating meetings, calls, and expense reports.
Manage all aspects of conference attendance registration and travel arrangements.
Provide purchasing support, submitting purchase requisitions and contract requests through internal systems.
Interface and communicate with internal customers, directing people to appropriate resources.
Consistently handles confidential or business-sensitive information.
Proactively and independently plans and organizes administrative responsibilities.
May provide back up for other administrative activities such as stocking kitchen and office supply areas.
Other duties as assigned.
Requirements
Education & Experience:
High School Diploma and 3-4 years of administrative experience required
Knowledge and Competencies:
Must possess good organization skills and be able to prioritize multiple tasks.
Proven ability to take initiative, determine priorities, respond in a timely fashion, exercise good judgement, and practice discretion with confidential information.
Proficient in all Microsoft Office applications.
Team player able to organize multiple tasks of varying priorities and meet critical deadlines in a fast-paced environment.
Excellent communication and interpersonal skills and the ability to interface with various levels of co-workers, upper management, and external customers while maintaining a high degree of confidentiality.
Detail oriented with high degree of accuracy.
Strong contributor in a team environment.
Ability to prioritize and plan work activities to successfully meet tight deadlines.
Ability to adapt and work in a quickly changing environment, managing competing demands, and changing approaches or methods to best fit the situation.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus in order to read.
Work Environment
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job, typically in an open office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
May be required to travel by plane or car.
This position requires working with biological and/or chemical hazards.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
Salary Description
$58,400-$75,000, 8% bonus, 10% 401k match, Equity
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