Marketing Coordinator at Prime AE Group in Jacksonville, Florida

Job Description

We Make Everything Around Us Better

At PRIME AE, that’s not a slogan, it’s how we work.

Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them.

If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.

Who We Are:

PRIME AE Group, Inc. (www.primeeng.com) is a nationally ranked, full-service architecture and engineering firm driven by collaboration, innovation, and a commitment to strengthening the communities we serve. With a growing footprint of offices across the country and a diverse team of more than 550 professionals, we partner with public and private sector clients to deliver thoughtful, high-impact solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational markets.

Our culture blends entrepreneurial energy with the resources of a scaled, multidisciplinary platform-giving our people the opportunity to shape meaningful projects while influencing the future direction of the firm. As PRIME AE continues to expand its capabilities, geographic reach, and leadership bench, this is an exciting time to join a team that is building momentum, investing in growth, and empowering leaders to make a lasting impact.

The Opportunity:

We are currently seeking a Marketing Coordinator to join our Marketing and Business Development team.

This role is ideal for a creative, detail-oriented professional who enjoys writing, collaborating with others, and supporting business development initiatives. You will help develop proposals, qualifications packages, presentations, and marketing materials that showcase PRIME AE’s expertise across architecture, engineering, construction management, and infrastructure markets.

Whether you are beginning your marketing career or bringing several years of experience, this position offers the opportunity to strengthen your proposal writing, marketing coordination, and communication skills while contributing to meaningful projects and company growth.

What You’ll Do:

As a Marketing Coordinator, you will support the development of proposals, qualifications packages, and marketing materials while working closely with technical professionals, project managers, business developers, and the Marketing team. You will help organize information, draft and edit content, coordinate proposal submissions, and ensure materials are accurate, professional, and aligned with client requirements.

You will also assist with maintaining marketing resources, developing presentations, and supporting business development initiatives. As you gain experience, you will have opportunities to take on additional responsibility in proposal coordination, content development, and marketing projects.

Key Responsibilities:

• • Assist with the development, writing, editing, and coordination of proposals, qualifications packages, presentations, and business development materials.

• • Collaborate with technical staff, project managers, and marketing professionals to gather project information and develop clear, client-focused content.

• • Draft and edit project descriptions, employee resumes, proposal narratives, executive summaries, and marketing communications.

• • Support proposal coordination activities, including organizing content, tracking deadlines, reviewing requirements, and preparing materials for submission.

• • Review marketing and proposal materials for accuracy, grammar, formatting, consistency, and compliance with client requirements.

• • Maintain and update marketing databases, proposal templates, project information, employee resumes, and reusable content libraries.

• • Assist with developing client presentations, graphics, case studies, articles, and other marketing materials in collaboration with the Marketing team.

• • Support multiple marketing and business development initiatives while meeting deadlines and identifying opportunities to improve processes and content quality.

What You’ll Bring:

• • Bachelor’s degree in Marketing, Communications, English, Journalism, Public Relations, Business, or a related field preferred.

• • 0-5 years of experience in marketing, proposal coordination, communications, technical writing, or a related field; relevant internships and academic experience will be considered.

• • Strong writing, editing, proofreading, and verbal communication skills, with the ability to develop clear, professional content.

• • Proficiency with Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Outlook.

• • Experience with Adobe InDesign, Adobe Creative Suite, or similar design software preferred.

• • Familiarity with proposal development, RFQs, RFPs, SOQs, or marketing materials preferred; experience within the architecture, engineering, or construction (AEC) industry is a plus.

• • Strong organizational, time-management, and attention-to-detail skills, with the ability to manage multiple assignments and deadlines.

• • A collaborative, proactive, and adaptable approach with a willingness to learn new technologies, including CRM systems, proposal management platforms, and AI-enabled marketing tools.

Why PRIME AE:

We don’t just fill positions; we invest in people.

At PRIME AE, you’ll find a supportive, flexible environment where careers are built intentionally, not accidentally. You’ll work on projects that improve everyday life, alongside colleagues who challenge and respect one another.

What sets us apart:

• • Career Growth: Flexible career paths across disciplines, from technical expertise to project and people leadership.

• • People-First Culture: We value trust, integrity, and collaboration, and we mean it.

• • Meaningful Work: Projects that strengthen communities, infrastructure, and public spaces.

• • Growth with Purpose: Strategic expansion backed by strong leadership and investment.

• • National Reach, Local Feel: Big-firm resources with the agility and relationships of local offices.

Our Commitment:

PRIME AE Group is committed to creating an inclusive environment where differences are respected, voices are heard, and everyone has the opportunity to succeed.

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